eCareHRMS builds balanced clinical schedules across units, sites, and shifts, accounting for credentials, acuity, ratios, and labor rules, so coverage stays solid and overtime stays controlled.
From core schedules to open shifts, swaps, and labor cost control, all on one platform.
Schedule by credential, skill mix, patient acuity, and shift type, across multiple units, sites, and care settings. Designed for the staffing complexity of hospitals, SNFs, home health, and multi-site health systems.
Post open shifts, approve swaps, and re-cover call-outs from one interface. Eligible staff are matched and notified automatically, no group texts, no shared spreadsheets, no missed coverage.
Let staff pick up shifts, request preferences, and trade with eligible coworkers within manager-defined rules. Stronger engagement, faster fill rates, and less time spent building schedules manually.
Schedules flow directly into payroll, time and attendance, and credential checks. Expired licenses block assignments automatically. Premium pay rules, differentials, and CBA logic apply where they should.
Live dashboards show open shifts, overtime spend, agency utilization, and coverage gaps as they develop. Department heads, CNOs, and finance leaders see the same data and act on it before costs spiral.
Built-in guardrails for nurse-to-patient ratios, union rules, predictive scheduling laws, fatigue limits, and required certifications, so every published schedule is defensible by design.
Three connected stages that move every schedule from draft to live coverage and keep it balanced as the day changes.
Generate balanced schedules using availability, credentials, acuity, ratios, and labor rules across every unit, site, and shift type. Auto-fill suggestions handle the heavy lifting, while schedulers stay in full control.
Push schedules to staff with real-time mobile visibility, open shift posts, and self-service preferences. Eligible staff are notified instantly and every assignment is credential-checked before it goes live.
Manage call-outs, swaps, and last-minute coverage from one screen. Open shifts route to qualified staff automatically, while live dashboards keep coverage, overtime, and labor cost in view.
Real workforce and labor cost benchmarks from healthcare organizations on eCareHRMS.
What hospitals, SNFs, and home health agencies ask before moving to eCareHRMS scheduling.
Scheduling is a healthcare workforce management system that builds, publishes, and adjusts clinical schedules across units, sites, and shift types. eCareHRMS handles credential-aware shift assignments, open shifts, swaps, call-outs, self-scheduling, and labor cost control, designed for hospitals, health systems, SNFs, and home health agencies.
Most healthcare organizations go live in 8 to 12 weeks, depending on workforce size, scheduling complexity, and integration scope. Implementation includes schedule and rule migration, integrations with payroll, credentialing, and time and attendance, role-based training for schedulers and managers, and a parallel-environment cutover so coverage never lapses.
Yes. Employee and shift data is encrypted in transit (TLS 1.3) and at rest (AES-256), with role-based access controls and full audit logging. eCareHRMS is SOC 2 Type II and HITRUST CSF certified, signs BAAs with every healthcare customer, and supports labor compliance requirements including nurse-to-patient ratios, union rules, and predictive scheduling laws.
eCareHRMS connects to your EHR through pre-built integrations and FHIR/REST APIs, pulling ADT and census data for acuity-aware scheduling where supported. The integrations that drive scheduling day-to-day, however, are with Payroll, Credentialing, License Tracking, Time and Attendance, and HRIS, so shifts flow into pay, credential checks block ineligible assignments, and time data syncs back automatically.
Every customer gets a dedicated Customer Success Manager, onboarding support through your first scheduling cycles, and ongoing access to a workforce-specialized support team. Enterprise plans include quarterly business reviews, labor optimization reviews, and a named technical contact.
Pricing is based on the number of staff scheduled and the modules you need: core scheduling, open shift management, self-scheduling, labor cost analytics, or the full suite. Most plans are billed per scheduled employee per month with volume-based pricing for health systems and multi-site organizations. Talk to our team for a quote tailored to your workforce size.
A 30-minute conversation is enough to show how eCareHRMS reduces overtime, fills open shifts faster, and gives finance and operations one source of labor truth.
No credit card required. Free data migration included.
Pick a 30-minute slot that works for you.